Careers

Forefront Networks is currently hiring in multiple departments. Click below to review the overview of the role and the job requirements. In addition, full time employees enjoy:

Ownership of programs and goals, with the ability to help shape strategies
High levels of autonomy and mentorship
Employer-paid health benefits and paid time off

+ Creative Department: Mid-Level Art Director

About Forefront:

Forefront Networks is an independent agency based in Austin that specializes in large-scale public events, exclusive private events and activation concepting, design and execution. Beautifully showcasing brands is our passion. We firmly believe that experiences build connections and forge community. We care deeply about creating experiences that move people and businesses and set the bar for everyone else.

Responsibilities:

Development and execution of a broad range of creative asks ranging from logo design, brand guides, digital needs and merchandise where necessary.
Responsible for the daily creative execution of projects including new design, reviewing projects, incorporating comments, and ensuring consistency across project materials
Ensure projects are on time and meet the highest standards of design excellence
Understand brand strategies and how the assets created help solve client’s business challenges
Present creative work to clients, referencing brand strategies
Work on project execution, guide installers, attend photo/video shoots (as opportunities present); engage with photographers, illustrators in a supervisor support role
Work collaboratively with all cross-functional team members including Experiential and Event Producers, Account Management and Marketing
Support new business efforts and/or conceptual work
Help to manage freelancers, and more junior team members
Create experience concepts that meet business goals and deliver on insights in an unexpected way
Ability to clearly explain your creative ideas using a variety of methods (sketching, Photoshop, photography, illustration, etc.)
Remain up-to-date with new ideas, techniques and styles within the industry and from other avenues of inspiration

Requirements:

An amazing portfolio that showcases experience across a variety of projects that range from graphic design, branding, conceptual chops, spatial design and some digital.
7 -10 years experience in either graphic design, advertising or experiential design.
Conceptual thinking at both the insight and executional levels
Strong skills in the Adobe Design Suite of programs, especially in Photoshop and Adobe Illustrator. Bonus points for skill with SketchUp or AfterEffects but not necessary
Comfortable with MS Office and Google Slides
Strong attention to detail
Collaborates easily across multiple disciplines
Position based in Austin, but open to remote
Available to work evenings and weekends when necessary
Ability to work in a fast-paced, high-intensity environment
Good at taking the initiative
Ready to lend a hand when needed on a small team of do-ers.
Is solution-obsessed; can handle set-backs with composure and is able to change direction quickly when called for
Excellence with communication across departments, with vendors, and with clients
Great at anticipating deadlines and taking steps to effectively deliver on-time

Apply Today

+ Account Coordinator

At Forefront Networks we produce large-scale public events, intimate private events, and provide comprehensive event services to corporate clients. We are currently looking for a high energy administrative and sales-minded professional to join our team as an Account Coordinator. As the Account Coordinator you are responsible for supporting Account Directors and the Corporate Partnerships Team to achieve success with clients and the overall sales process. Examples of the events you will work on include: The Trail of Lights in Austin, TX, Live in the Vineyard and Live in the Vineyard Goes Country in Napa Valley, CA, to name a few.

Account Coordinator

1-3 years administrative or sales experience

Based in Austin, TX

Reporting to the Chief Growth officer and Account Directors of Forefront’s Corporate Partnerships Team, the Account Coordinator will work alongside Account Directors to help plan and manage various account activities while interfacing with other teams including marketing, finance, events, creative, and experiences. This role requires great organizational skills, tool proficiency, charisma, salesmanship, strategic thinking, problem solving, teamwork, discipline, financial acumen, hustle, grit, and thoughtful creativity.

Job responsibilities include but are not limited to:

Sales & Fulfillment Support

Attend client meetings with Account Directors as requested
Recap meetings and distribute updates to internal teams
Support Account Directors in keeping CRMs up to date
Support Account Directors in keeping account plans up to date
Conduct various research exercises related to account growth
Modify and ready proposal and recap decks for presentation
Support contracting workflows
Ensure sponsorship & hospitality benefits are properly communicated across teams
Support fulfillment workflows & fulfillment teams
Support internal communication within team and across teams ensuring all relevant parties have current information
Support account forecasting, sales planning, and related reporting
Learn the sales cycle and selling process and contribute to client pitches and sales initiatives
Support Account Directors in internal meetings including client service projects and other project meetings
Identify process improvement and efficiency opportunities
Manage account budgets and reporting to managers regularly on budget issues
Create work schedules and project plans to meet deadlines

Qualifications

Proven track record of success in an administrative or sales role
Experience in crafting proposals with an eye for design
Familiarity with Salesforce, lead flow, account management, pipeline and forecasting
Strong knowledge of PC software programs, specifically Microsoft Word, Excel and PowerPoint, Google Slides, and Adobe Acrobat
Experience working in an environment where administrative coordination is critical to success
A passion for sales and goal achievement
1-3 years administrative or sales experience
Ability to successfully task manage and complete all assignments
Experience prospecting companies to identify connection and engagement opportunities
Ability to communicate at various levels of an organization
Be meticulous with details
Have excellent presentation, written and verbal communication skills
Be flexible and enjoy working with people
Effective time management skills, with strong organization and prioritization abilities
Four-year degree in Business, Communication or Marketing required
Attention to detail to ensure clients receive the correct advice and support
Problem-solving skills to help clients who may experience issues

Personal Attributes

Initiative; be self-motivated and driven to succeed
A positive “can do” attitude
A team player who enjoys winning
Dedicated to driving success for clients
Tenacious, hard -working, self-starter, self-motivated,
Able to work independently without much supervision
Passionate about understanding and helping with clients’ needs and challenges
Continuous leader, curious, stays one step ahead of the client, and trusted advisor
Charismatic, well presented and articulate
Fun to work with - sense of humor
Strong integrity, always striving for excellence

Forefront Networks offers a fast paced and dynamic work environment, with a focus on exceeding both individual and team expectations. If you enjoy talking with people, are passionate about events, and are creative about positioning companies and brands, thrive in both an entrepreneurial environment and team atmosphere, this is the job for you.

Benefits:

Competitive base salary
Comprehensive medical, dental and vision plans

APPLY TODAY

+ Business/Financial Analyst

Forefront Networks produces large-scale public events, exclusive private events, and provides event services to corporate clients including sponsorship sales, activation design, event production, marketing programs, virtual events, and gifting solutions. The goal of every Forefront employee is to ensure the company retains existing clients, expands its client base and increases customer satisfaction through successful projects while facilitating further growth. The ideal candidate will possess excellent planning and execution abilities to oversee all aspects of project and financial planning, reporting and analysis. This role will closely work with all departments and work directly for the Chief Financial Officer and support the executive staff, senior business executives and the rest of the company personnel.

DUTIES:

Partner and collaborate with leadership across the company and provide them with strategic insights and data-driven recommendations for their most critical business issues
Prepare timely reports, which include category dashboards, key metrics, financial results, and variance
Provide support with preparation of financial plan, forecasts and budgets
Identify initiatives to continuously improve, automate, and scale forecasting and reporting tools, processes, and methodologies
Prepare and enhance quarterly executive management reporting packages
Support acquisition due diligence and integration efforts
Assist with special projects and ad hoc requests and perform other job responsibilities, as needed

QUALIFICATIONS:

Excellent oral and written communication skills
Ability to work well in a variety of different cross-functional teams and build strong working relationships with key constituents across the organization
Financial modeling and analysis techniques including advanced proficiency with Microsoft Excel
Results-oriented with a strong sense of urgency and ability to perform in a fast-paced environment
Analytical thinking with an excellent ability to put complex ideas into clear frameworks, and to use data to drive strategic objectives and priorities
Strong drive for data integrity, process definition, and organizational alignment.
Bachelor's degree in Finance, Economics or other related discipline
1-3 years of experience in a Finance role at medium to large size company, public or private

Forefront is looking for a leader and a team player with a ‘can do’ attitude, someone who says yes more than no. Multiple assignments in process at one time is the norm, and fast turnover is often a requirement, meaning that organization and a keen eye for detail are mandatory. A creative person at heart with the right level of practicality will succeed in this role. Forefront believes that “Best is Standard” and contributing positively to that existing culture is key.

What do we have to offer?

Work with the best of the best
A collaborative, respectful environment where your voice will always be heard
Competitive salaries plus incentive programs
Generous PTO and Holiday policy
Dog-friendly workplace
Free parking
100% coverage of employee
Promote from within philosophy
Volunteer program

Forefront Networks is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.

Apply Today

+ Local Market Sales Manager

At Forefront Networks we produce large-scale public events, intimate private events, and provide comprehensive event services to corporate clients. We are currently looking for a high energy sales professional to join our team as a Local Market Manager. As the Local Market Manager you are responsible for selling through various programs at local events including: sampling, vendors, food trucks, group sales, and some local sponsorships. Examples of the events you will work on include: The Trail of Lights in Austin, TX, Live in the Vineyard and Live in the Vineyard Goes Country in Napa Valley, CA, and Keep Austin Weird Presents: The Twist ‘N Snap Crawfish Boil in Austin, TX to name a few.

Local Market Sales Manager

1-3 years sales experience

Based in Austin, TX

Reporting to the Vice President of Corporate Partnerships, the Local Market Sales Manager will plan, manage and execute various event centric and transactional local selling initiatives. This role requires charisma, salesmanship, strategic thinking, problem solving, teamwork, discipline, organization, financial acumen and thoughtful creativity.

Job responsibilities include but are not limited to:

Sales

Create and manage a pipeline of prospects for each program in order to grow the program client base and ensure sales target attainment
Manage the full sales-cycle, including pipeline generation, contract negotiation and other deliverables for closing and payment
Develop and actively pursue lists of targeted accounts and create plans of action to outreach and sell into each
Prospect for potential customers using various direct methods such as calling and face to face meetings, and indirect methods such as networking and special events
Qualify leads to generate new opportunities with prospects and then convert those prospects into signed customer contracts
Follow-up on all sales leads within your assigned territory to generate new prospects including marketing generated leads and web leads
Present program opportunities and work with the marketing team to prepare and present proposals & sales materials
Develop contracts, manage contract negotiations to deliver signed contracts
Participate in invoice fulfillment
Maintain records to produce accurate pipeline and sales forecast reports

Account Management

Manage accounts on-site at events or from the office including pre-event meetings, setup support, on-site logistics assistance, and post-event feedback
Renew and solidify relationships to grow program success
Build strong relationships with clients and prospects, as well as, work closely with the Forefront Networks sales force to prospect and close sales
Coordinate with marketing and operations to ensure clients receive promised deliverables and get the most out of all programs with us

Qualifications

Proven track record of success in sales
Experience working with accounts and companies in Austin, TX
1-3 years sales experience, including cold calling and expertise in lead generation
Ability to consistently fill pipeline and drive revenue opportunities
Experience prospecting companies to identify connection and engagement opportunities
Ability to communicate at various levels of an organization
Be meticulous with details and possess solid closing and follow-up skills
Have excellent presentation, written and verbal communication skills
Be flexible and enjoy working with people
Effective time management skills, with strong organization and prioritization abilities
Familiarity with Salesforce, lead flow, account management, pipeline and forecasting
Strong knowledge of PC software programs, specifically Microsoft Word, Excel and
Ability to utilize search engines and other business resources to gather relevant data and facts and be able to synthesize and apply the information appropriately
Four year degree in Business, Communication or Marketing required

Personal Attributes

Initiative; be self-motivated and driven to succeed
A positive “can do” attitude
A “Hunter” who enjoys opening doors and closing the deal
Dedicated to driving success for clients
Tenacious, hard -working, self-starter, self-motivated,
Able to work independently without much supervision
Passionate about understanding and helping with clients’ needs and challenges
Continuous leader, curious, stays one step ahead of the client, and trusted advisor
Charismatic, well presented and articulate
Fun to work with - sense of humor
Collaborative team player
Strong integrity, always striving for excellence

Benefits:

Competitive base salary and unlimited commission structure
Comprehensive medical, dental and vision plans

APPLY TODAY

+ Account Director - Corporate Partnerships

5+ years of experience required

Work from anywhere

Austin (Headquarters), Denver, Nashville, Dallas, Houston, or San Antonio preferred
If not based in Austin, TX - travel to Austin headquarters monthly

About Forefront

Forefront Networks produces large-scale public events, exclusive private events, and provides event services to corporate clients including sponsorship sales, activation design, event production, marketing programs, virtual events, and gifting solutions. Account Directors at Forefront are responsible for selling sponsorships and corporate hospitality for portfolio events including the Austin Trail of Lights in Austin, TX, Live in the Vineyard, and Live in the Vineyard Goes Country in Napa Valley, CA, to name a few. Account Directors at Forefront are also responsible for selling solutions to our clients to meet their event-related and experiential marketing needs.

Job Brief

We are looking for an Account Director to undertake account management responsibilities. Duties will involve both managing relationships with clients and guiding internal account support personnel. An effective Account Director has great aptitude in building and maintaining customer relationships. They also possess excellent planning and leadership abilities to coordinate and integrate internal resources required to provide solutions for Client opportunities.

As the key point of contact for the client, the Account Director will coordinate the resources needed to service projects, build strategic operational plans, and balance the expectations of clients with the execution of creative work.

The goal is to ensure that the Forefront retains existing clients, expands its client base and increases customer satisfaction through successful projects, facilitating further growth.

Account Director Duties and Responsibilities

Create detailed sales business plans including budgets and activities for each account in the assigned portfolio
Set up goals and objectives for each account and communicate to internal support teams
Manage the entire sales cycle including finding prospects and leads, identifying new sales opportunities, developing compelling proposals, contracting each project, ensuring objectives are accomplished, and building strong trust-based client relationships.
Serve as the primary interface between client and internal support team providing regular feedback and insight throughout the project
Understand customer requirements and needs to offer suitable solutions that generate new business
Identify opportunities to up-sell and cross-sell
Ensure the timely delivery of services and products to clients
Resolve issues to maintain and strengthen customer trust
Communicate overall quarterly/annual progress/KPIs to senior management and external stakeholders

General Activities

Taking a lead in clients’ marketing, event and experiential strategies
Leading a matrixed team to provide the utmost level of client service
Liaising with clients on a day-to-day basis
Promoting the expansion of business with existing clients
Working with other team members to generate new accounts
Completing projects to a specific schedule and within an agreed budget
Using skills to push clients, and Forefront, creatively and strategically

Qualifications

5-10 years of experience in Account Director or similar role with proven track record of success
Background in events, experiential, brand activations, and/or integrated marketing campaigns
Solid understanding of budgeting and progress reporting
Sense of ownership and pride in performance and the impact on company-wide success
Enthusiastic and passionate team player
BS/BA in business administration, sales or relevant field
Persuasive and confident in approach to creative projects
Excellent written and oral communication skills
Effective matrixed team management capabilities and organizational skills
Keen attention to detail and budgetary restraints
Knowledge of performance evaluation techniques and metrics
Aptitude in fostering long-term relationships
Ability to travel as needed

Skills Required

Strong negotiation skills
Outstanding knowledge of MS Office
Knowledge of CRM software - Salesforce.com is a plus
Critical thinking and problem-solving skills
Time-management skills
Exceptional interpersonal and communication skills

APPLY TODAY

+ EXPERIENTIAL EVENTS COORDINATOR

Forefront is looking for an Experiential Events Coordinator who will enthusiastically undertake responsibilities surrounding support for event services projects and events. An effective Experiential Events Coordinator has great aptitude in organizing and detail coordination.

The Experiential Events Coordinator will assist in developing creative activations from concept to execution, sourcing and coordinating vendors, the build out of events and surrounding activations, and coordination of field-staff. The Coordinator has a background in events and marketing projects, understands concepts of project and event work flow, and is passionate about developing innovative and engaging solutions that improve all aspects of live event production.

The Event Services Coordinator performs the tasks and responsibilities assigned by VP of Event Services. This role requires attention to detail, flexibility, creativity, and the ability to meet deadlines while staying within budgets.

Specific Responsibilities

Supporting the Event Services team with all projects
Assist with developing the on-site experience and flow of each event
Support organizing ongoing project management efforts with detail coordination and input into project management system and folders, reports and ongoing communications
Assist with input and management of project timelines, budgets & details
Support the creation and delivery of custom assets and events to a high level of execution, functional and aesthetic quality
Sourcing of new vendors, solutions and organization of solutions and related costs
Maintain excellent file organization and follow established processes for asset creation & management, and output
Assist in the development of vendors, the design, layout and plan for each project
Assist with the development of ideas and recommendations for projects
Assist with developing ideas and recommendations for the “look and feel” of the activation and event
Assisting and performing site inspections and return with recommendations for all relevant aspects of production
Assist with scheduling and oversight of maintaining display properties
Assist with designing layouts
Assist Planning, managing, sourcing and executing any and all design, fabrication, activations, installations, and on-site production needs for each project and event including but not limited to: Design, development, management and installation of activations and display properties

Scheduling of:

Vendors
Rentals and tents
Power and lights
Staging and audio
Fencing and security
Waste management

Assist in management and adhering to the production budget set for each event:

Sourcing quotes
Identify cost-saving opportunities

General Responsibilities:

Assist in developing timelines, adherence to timelines, and management of deliverables assigned
Assist in sourcing and maintaining vendor list
Assist with maintaining smooth communication and workflow with team and vendors
Working with all internal teams regarding logistical needs for any event or activation as assigned
Assist with sourcing all needs through vendors and ensuring they are appropriately incorporated into the overall projects and events
Assist with tracking and documenting all relevant invoices to ensure timely payments and processing
Assisting in tracking budget costs throughout the course of project and communicating scope changes that impact the budget to project leads in a clear manner
Utilizing strong internal partnership skills while working cross-functionally with the relevant internal teams to ensure that project are implemented with internal stakeholders as required, and that client vision and satisfaction is met
Exhibiting exceptional written and verbal communication skills with attention to detail
Maintaining consistent, timely on-site presence for all events and activations produced by Company
Providing immediate response to requests for assistance to events in progress.

Assist with hiring and management of event staff, on-site teams and temporary resources:

Assist with identifying needs and development of onsite plan and schedule
Assist with scheduling of field staff as needed and assigned team
Supporting the field staff onboarding process
Tracking hours and payment
Coordination of team on site

Ideal Skills and Qualifications:

1+ years of production experience in events & brand marketing projects
Experience in production, fabrication and live events
Ability to execute onsite for multi-day, multi-event experiences
Ability to engage and work with remote teams across multiple departments
Problem-solving and project-management skills
Excellent communication and interpersonal skills
Time-management skills and the ability to work under pressure
Problem-solving skills and diplomacy
Proactive, flexible and target-driven
Proficiency with Excel and Office 365 products is required
Build/fabrication experience a plus
Ability and willing to support load in and out during events
Ability to lift up to 50 lbs
Willingness to travel and work holidays, nights and weekends
Ability to travel

Personal Characteristics:

Forefront is looking for a team player with a ‘can do’ attitude, someone who says yes more than no. Multiple assignments in process at one time is the norm and fast turnover is often a requirement meaning that organization and a keen eye for detail are mandatory. A creative person at heart with the right level of practicality will succeed in this role. Forefront believes that “Best is Standard” and contributing positively to that existing culture is key.

Apply Today

+ Event Program Manager

Forefront is looking for a passionate and experienced events program manager to help plan and execute live and virtual events. This role requires excellent and detailed event-planning skills along with the ability to define project milestones and deadlines and coordinate with both internal teams and external contractors.

The ideal candidate can balance creativity with logistics, finance planning, and vendor management duties. They should excel at multitasking and balancing big picture concerns like venue and contractor selection with details like decor and meal planning, effectively utilizing resources and personnel to stage large-scale and intimate VIP live and virtual events.

The Forefront Events Program Manager will work on various programs within the company events portfolio. For 2021, that includes Live In The Vineyard (LITV) and Live In The Vineyard Goes Country (LITVGC) in Napa Valley, California, Keep Austin Weird Day, the Austin Trail of Lights and potentially other events throughout the United States.

This person must be detail oriented, thrive under pressure, have exceptional written and verbal communications skills and be a self starter. This person must also have a passion for people and customer service with a knack for hospitality providing meticulous care, attention, and service.

GENERAL RESPONSIBILITIES

Supporting the brainstorming of event concepts and themes
Organizing and managing every aspect of an assigned event or program
Creating event or program timelines and understanding the dependencies for each goal
Staffing an event or program team appropriately
Manage team members assigned to completing tasks and deliverables
Mapping out and ensuring the best possible customer journey from beginning to end
Anticipating attendee needs and making preparations against potential risk
Preparing and managing event budgets
Researching and booking venues
Organizing suppliers, caterers, staff, and entertainment
Managing set-up, tear-down, and clean-up operations.
Maintain smooth communication and workflow internally and externally
Utilizing all adopted project management tools and processes
Creating and and expressing written plans such as run of shows, timelines, contact sheets, load in and out documents, emergency plans, etc
Utilizing adopted project management tools and processes
Providing weekly updates on accomplishments, obstacles and priorities
Developing post-event reports on the effectiveness of each program

Skills and Qualifications

5+ years of live event experience
Experience in live large-scale and intimate VIP events
Ability to execute multi-day, multi-event experiences
Ability to engage and activate remote teams across multiple departments
Familiarity with hospitality services - lodging, travel, and transportation
Expertise programming multiple thematics
Familiar with virtual event programming and execution
Firm business understanding, financial acumen and alignment to business objectives
Stellar presentation, problem-solving and project-management skills
Excellent communication and interpersonal skills
Negotiation skills when looking for the best price from venues, suppliers and contractors
Time-management skills and the ability to work under pressure
Problem-solving skills and diplomacy
Understanding of event promotion and sponsorship
Proactive, flexible and target-driven
Proficiency with google sheets and excel required
Able and willing to support load in and out during events by lifting and moving products and light infrastructure (boxes, tables, chairs, etc)
Willing to travel and work holidays, nights and weekends

Personal Characteristics

A creative person at heart with the right level of practicality will succeed in this role. Forefront believes that “Best is Standard” and contributing positively to that existing culture is key.

APPLY TODAY

+ Production & Operations Manager

About Us

Forefront is an experiential and entertainment agency based out of Austin, Texas, with access to a distinct portfolio of live, virtual and hybrid event platforms collectively designed to build connections between brands and their audiences. We concept and execute a range of experiences that vary in size, scale, budget and audience. We deliver on the goals of our clients; whether focusing on the brand, the guests, or both. We also entertain corporate guests, communities, all facets of the music industry, and media.

Forefront Networks Production & Operations Manager

Forefront is looking for a passionate and experienced event production and operations manager to help plan and execute live and virtual events. This role requires excellent and detailed event-planning skills along with the ability to define project milestones and deadlines and coordinate with both internal teams and external contractors.

The ideal candidate can balance creativity with logistics, finance planning, and vendor management duties. They should excel at multitasking and balancing big picture concerns like permitting, power and infrastructure with details like signage and decor. This candidate will be responsible for effectively utilizing resources and personnel to set the stage for large-scale and intimate VIP live and virtual events.

The Forefront Production & Operations Manager will work on various programs within the company events portfolio. For 2021, that includes Live In The Vineyard (LITV) and Live In The Vineyard Goes Country (LITVGC) in Napa Valley, California, Keep Austin Weird Day, the Austin Trail of Lights and potentially other events throughout the United States.

This person must be detail oriented, thrive under pressure, have exceptional written and verbal communications skills and be a self starter. This person must also have a passion for people, production and operations with a knack for providing meticulous care and attention to all projects.

Specific Responsibilities

Developing the on-site experience and flow of each event:

Supporting the design, layout and plan for each event
Providing ideas and recommendations for best flow and experience
Providing ideas and recommendations for the “look and feel” of the event
Assisting and performing site inspections and return with recommendations for all relevant aspects of production
Designing layouts and CADS

Planning, managing, and executing any and all on-site production needs for each event including but not limited to:

Rentals and tents
Power and lights
Staging and audio
Fencing and security
Waste management

Oversee hiring and management of staff, on-site teams and temporary resources:

Identifying needs
Recruiting and assign team
Supporting the onboarding process
Tracking hours and payment
Managing the team on site

Managing and adhering to the production budget set for each event:

Sourcing quotes
Identify cost-saving opportunities
Developing key relationships with stakeholders

General Responsibilities:

Establishing and maintaining relationship with city and state agencies, third party contractors and specialized vendors
Developing timelines, ensure adherence to timelines, and management of deliverables assigned
Ensuring health and safety regulations are met at each event
Maintaining smooth communication and workflow for both internal and external clients
Working with all internal teams regarding logistical needs for any event or activation as assigned
Sourcing all needs through vendors and ensuring they are appropriately incorporated into the overall event
Tracking and documenting all relevant invoices to ensure timely payments and processing
Assisting in tracking budget costs throughout the course of project and communicating scope changes that impact the budget to project leads in a clear manner
Understanding profit margins and effectively meet or exceed them
Utilizing strong internal partnership skills while working cross-functionally with the relevant internal teams to ensure that project are implemented with internal stakeholders as required, and that client vision and satisfaction is met
Exhibiting exceptional written and verbal communication skills with attention to detail
Maintaining consistent, timely on-site presence for all events and activations produced by Company
Providing immediate response to requests for assistance to events in progress.
All other duties as assigned including but not limited to supporting any builds or infrastructure needs for the office

Ideal Skills and Qualifications:

5+ years of live event production experience
Experience in live large-scale and intimate VIP events
Ability to execute multi-day, multi-event experiences
Ability to engage and activate remote teams across multiple departments
Specialization in production and operations - layouts, infrastructure, permitting
Expertise with multiple thematics
Firm business understanding, financial acumen and alignment to business objectives
Stellar presentation, problem-solving and project-management skills
Excellent communication and interpersonal skills
Negotiation skills when looking for the best price for rentals, suppliers and contractors
Time-management skills and the ability to work under pressure
Problem-solving skills and diplomacy
Proactive, flexible and target-driven
Proficiency with google sheets and excel required
Proficiency with 2D and 3D CAD/Design software
Build/fabrication experience a plus
Ability and willing to support load in and out during events
Ability to lift up to 50 lbs
Willingness to travel and work holidays, nights and weekends
Ability to travel

Personal Characteristics:

Forefront is looking for a leader and a team player with a ‘can do’ attitude, someone who says yes more than no. Multiple assignments in process at one time is the norm and fast turnover is often a requirement meaning that organization and a keen eye for detail are mandatory. A creative person at heart with the right level of practicality will succeed in this role. Forefront believes that “Best is Standard” and contributing positively to that existing culture is key.

APPLY TODAY

+ Business Contracts Manager

Forefront Networks produces large-scale public events, exclusive private events, and provides event services to corporate clients including sponsorship sales, activation design, event production, marketing programs, virtual events, and gifting solutions. The goal of every Forefront employee is to ensure the company retains existing clients, expands its client base and increases customer satisfaction through successful projects while facilitating further growth. The ideal candidate will possess excellent planning and execution abilities to oversee all aspects of client and vendor/supplier contracting for this dynamic experiential agency. This role will closely work with all departments and work directly for the Chief Financial Officer and support the executive staff, senior business executives and the rest of the company personnel.

Duties will involve direct responsibility for:

Manage the contracting process for clients and vendors/suppliers
Creating, evaluating, negotiating, revising, and executing several in‐house templates of agreements
Review contracts to ensure proper pricing and terms
Streamlining communication and monitoring the contracting processes between client, vendors and contractors and our legal function
File or collect certificates of insurance per contractual requirements
Maintaining and reporting contract status updates; maintain related contract documents and correspondence
Proactively identify and discuss discrepancies or potential legal issues
Provide guidance, support and assistance to company employees regarding the interpretation of contract terms
Support billing requirements stated in contracts
Resolve client and vendor/supplier invoice disputes
Assist with special projects and ad hoc requests and perform other job responsibilities, as needed

QUALIFICATIONS:

5+ years or more of relevant experience in contract administration
Bachelor’s Degree (Business Administration or Communications) a plus or combination of experience
Must have a strong understanding of contracting and professional services agreements
Outstanding written and verbal communication skills
Sales & use taxes experience
Able to understand accounting and revenue recognition
Superior organizational and project management skills
Exceptional attention to detail and follow-through abilities
Adaptable and thrives in a fast-paced environment, able to effectively multi-task, reprioritize and work proactively and independently to meet deadlines and drive agreements to conclusion
Positive attitude and professional disposition
Strong computer skills and proficiency in MS applications, Salesforce and Quickbooks,
Flexibility in work hours and availability
Experience in paperless environment

What do we have to offer?

Work with the best of the best
A collaborative, respectful environment where your voice will always be heard
Competitive salaries plus incentive programs
Generous PTO and Holiday policy
Dog-friendly workplace
Free parking
100% coverage of employee
Promote from within philosophy
Volunteer program

APPLY TODAY

+ Accounts Payable Specialist

Forefront Networks produces large-scale public events, exclusive private events, and provides event services to corporate clients including sponsorship sales, activation design, event production, marketing programs, virtual events, and gifting solutions. The goal of every Forefront employee is to ensure the company retains existing clients, expands its client base and increases customer satisfaction through successful projects while facilitating further growth. The ideal candidate will possess excellent planning and execution abilities to oversee all aspects of vendor administrative management and accounts payable operations for this dynamic experiential agency. This role will closely work with all departments and work directly for the Chief Financial Officer and support the executive staff, senior business executives and the rest of the company personnel.

Duties will involve direct responsibility for:

Overseeing company’s Accounts Payable processes
Performing a variety of general accounting support tasks, including verifying the accuracy of invoices and complex reconciliations
Reviewing all invoices for appropriate supporting documentation and approval
Monitoring vendor accounts by reconciling vendor statements, payments and related transactions to maintain current payment status
Researching outstanding checks and submit requests for stop payment and void/reissues
Resolving invoice discrepancies, request credit memos and research vendor statements
Entries and reconciliation of corporate credit card accounts
Corresponding with vendors and respond to inquiries

Role Requirements:

3+ years’ experience of Accounts Payable experience
Bachelor’s degree preferred or minimum of AA in Accounting or related field
Experience working with contract employees or gig roles
Experience using digital payment platforms and paperless environments.
Experience with intercompany transactions
Strong computer skills using QuickBooks, Excel, Microsoft Teams and other MS Applications
Exceptional attention to detail and follow-through abilities
Professional, positive, and flexible attitude
Dependable, responsible, self-managed and follow through with the minimum direction
Thrives in a collaborative work environment with open communication with other business unit leaders
Applicant must have complete knowledge of the accounts payable process
Ability to interact with a variety of personnel
Excellent organization and prioritization skills
Strong and effective interpersonal skills
Excellent oral and written communication skills
Adaptable and thrives in a fast-paced environment, able to effectively multi-task, reprioritize and work proactively and independently to meet deadlines and drive agreements to conclusion
Flexibility in work hours and availability

Forefront is looking for a team player with a ‘can do’ attitude, someone who says yes more than no. Multiple assignments in process at one time is the norm, and fast turnover is often a requirement, meaning that organization and a keen eye for detail are mandatory. A creative person at heart with the right level of practicality will succeed in this role. Forefront believes that “Best is Standard” and contributing positively to that existing culture is key.

What do we have to offer?

Work with the best of the best
A collaborative, respectful environment where your voice will always be heard
Competitive salaries plus incentive programs
Generous PTO and Holiday policy
Dog-friendly workplace
Free parking
100% coverage of employee
Promote from within philosophy
Volunteer program

Job Type: Full-time

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Ability to commute/relocate:

Austin, TX: Reliably commute or planning to relocate before starting work (Required)

Education:

Associate (Required)

Experience:

Accounts Payable: 3 years (Required)

Work Location: Multiple Locations

APPLY TODAY

+ Business Controller

We are seeking an experienced controller, to undertake all aspects of financial management, including accounting operations including development of internal control policies and procedures, regulatory and financial reporting, financial planning (plans, forecasts and budgets), finance operations (AR, AP, Payroll), client contract negotiations and administration, treasury management, legal, risk management, medical insurance and employee benefits, information systems, facilities and office administration.

This role will oversee the general business finance and administration responsibilities and closely work with all departments and report directly to the Chief Financial Officer. An ideal candidate will possess excellent planning and execution abilities to direct the back-office operations for this dynamic, experiential company and be an operator who is not afraid to a roll-up-his/her-sleeves to deliver measurable results.

Responsibilities include but not limited to:

Prepare financial planning and analysis (plans, forecasts and budgets)
Manage all accounting operations including Billing, A/R, A/P, GL and Counsel,
Manage all general ledger accounting
Manage month-end, quarter-end and year-end close process
Research revenue recognition practices and technical accounting issues for compliance
Direct the preparation of the budget and report variances
Publish timely financial statements
Oversee the preparation of regulatory reporting
Ensure quality control over financial transactions and financial reporting
Manage and comply with local, state, and federal government reporting requirements and tax filings
Develop and document business processes and accounting policies to maintain and strengthen internal controls
Oversee employee administrations and payroll

Additional responsibilities include risk management, medical insurance and employee benefits, banking and creditor relationships and treasury transactions, legal, information systems, facilities and office administration.

Skills and Qualifications

10+ years industry related experience
Direct experience required with managing stated job responsibilities
Master’s degree (preferably in accounting) and CPA
Quickbooks On-Line experience required
Microsoft Office skills, Microsoft Excel required
Knowledgeable of Office 365 and Google tools preferred
Excellent organizational, communication, and analytical/problem solving skills for multiple projects
Proactive solution seeker mentality
Self-motivated and commit to putting in extra effort with a positive attitude
Demonstrates integrity in day-to-day operations and interactions
Flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
Flexible in work hours and availability, especially during major projects
Ability to travel to various events and support the event team if needed

What do we have to offer?

Work with the best of the best
A collaborative, respectful environment where your voice will always be heard
Competitive salaries plus incentive programs
Generous PTO and Holiday policy
Dog-friendly workplace
Free parking
100% coverage of employee
Promote from within philosophy
Volunteer program

APPLY TODAY

+ Activations Manager

About Us

Forefront Networks Activations Manager

Forefront is looking for a passionate and experienced activations manager to help design, plan, and execute activations for both owned and client projects. This role requires experience with design-build projects and detailed planning and budgeting skills. This person can define project milestones and deadlines and coordinate with both internal teams and external contractors.

The ideal candidate can balance creativity with logistics, finance planning, and vendor management duties. They should excel at multitasking and balancing big picture concerns like permitting, power, staffing and infrastructure with details like signage and decor. This candidate will be responsible for effectively utilizing resources and personnel to create experiences within owned and client events.

The Forefront Activations Manager will be responsible for creating assets and activations within the company’s owned and client driven events portfolio. For 2021, that includes Bevo Blvd, Live In The Vineyard (LITV) and Live In The Vineyard Goes Country (LITVGC) in Napa Valley, California, Keep Austin Weird Day, the Austin Trail of Lights and potentially other events throughout the United States.

This person must be detail oriented, thrive under pressure, have exceptional written and verbal communications skills and be a self starter. This person must also have a passion for people, production and operations with a knack for providing meticulous care and attention to all projects.

Specific Responsibilities

Developing Activations Plan:

Supporting the design, plan and budgeting for each activation
Providing ideas and recommendations for best flow and experience of each activation
Providing ideas and recommendations for the “look and feel” of each activation
Assisting and performing site inspections and return with recommendations for all relevant aspects of production for the activation
Creating 2D and 3D renderings of each activation

Planning, managing, and executing any and all on-site production needs for each activation including but not limited to:

Rentals and tents
Power and lights
Staging and audio
Flooring & Fencing
Waste management

Oversee hiring and management of staff, on-site teams and temporary resources for each activation:

Identifying needs
Recruiting and assign team
Supporting the onboarding process
Tracking hours and payment
Managing the team on site

Managing and adhering to the production budget set for each activation:

Sourcing quotes
Identify cost-saving opportunities
Developing key relationships with stakeholders

General Responsibilities:

Establishing and maintaining relationship with city and state agencies, third party contractors and specialized vendors
Developing timelines, ensure adherence to timelines, and management of deliverables assigned
Ensuring health and safety regulations are met at each activation
Maintaining smooth communication and workflow for both internal and external clients
Working with all internal teams regarding logistical needs for any activation as assigned
Sourcing all needs through vendors and ensuring they are appropriately incorporated into the overall event
Tracking and documenting all relevant invoices to ensure timely payments and processing
Assisting in tracking budget costs throughout the course of project and communicating scope changes that impact the budget to project leads in a clear manner
Understanding profit margins and effectively meet or exceed them
Utilizing strong internal partnership skills while working cross-functionally with the relevant internal teams to ensure that project are implemented with internal stakeholders as required, and that client vision and satisfaction is met
Exhibiting exceptional written and verbal communication skills with attention to detail
Maintaining consistent, timely on-site presence for all events and activations produced by Company
Providing immediate response to requests for assistance to events in progress.
All other duties as assigned including but not limited to supporting any builds or infrastructure needs for the office

Ideal Skills and Qualifications:

5+ years of live event design-build activation experience
Experience in live large-scale and intimate VIP events
Ability to execute multi-day, multi-activation experiences
Ability to engage and activate remote teams across multiple departments
Specialization in production and operations - layouts, infrastructure, permitting, build
Expertise with multiple thematics
Firm business understanding, financial acumen and alignment to business objectives
Stellar presentation, problem-solving and project-management skills
Excellent communication and interpersonal skills
Negotiation skills when looking for the best price for rentals, suppliers and contractors
Time-management skills and the ability to work under pressure
Problem-solving skills and diplomacy
Proactive, flexible and target-driven
Proficiency with google sheets and excel required
Proficiency with 2D and 3D CAD/Design software
Familiarity with latest creative technology
Build/fabrication experience
Ability and willing to support load in and out during events
Ability to lift up to 50 lbs
Willingness to travel and work holidays, nights and weekends
Ability to travel

Personal Characteristics